Item

Details

Action

1

Apologies for Absence were received from Jenni Blunden, Peter Marchant

2

Minutes of the Previous Meeting held on 16 December 2009 were agreed

3

Matters Arising from the above Meeting

4

Treasurer’s Report

Rosemary Prior presented the latest set of accounts.

There was a discussion of VAT registration arrangements and the advantages/disadvantages of VAT registration.  The committee discussed the types of registration and any likely impact on future membership rates and grant applications.

5

Membership

There have been 4 applications for family junior membership

6

Correspondence: Diary proofs received from publisher

7

Land Purchase

Deposit has been paid, BSC has signed purchase contract. Other side has not yet signed. No completion date set.

8

Rebuilding

Photos of progress on work on the building were circulated. Digger Harden has circulated a written update on progress and budget projections for the work to be completed. He told the meeting that the contractors were working well and work on the club should be completed in time for the start of the sailing season and finished with the re-connection of the electricity supply by EDF. Galley equipment, tables and chairs are to be delivered on 6 April. Another working party will be required to help with installing furniture.

Further club development work

The committee discussed moving the main entrance to the club to the side and area currently going to the race box. This would be a cheaper option and provide level disabled access. Enhanced security for the racebox would be required. Karen Sadler said there was still time to amend the planning application. John Hardy said that everyone was very keen to have disabled access and toilets installed. John Saunders said it was important that each stage of improvement to the club be organised with funding for each stage as individual projects.

Restoration of some items salvaged from the interior of the club is in hand. Karen Sadler had received two offers of help with photographs and future data storage.

Special thanks were offered for the tremendous efforts being put in by Digger Harden, Tracy Saunders and Karen Sadler.

Re-opening party discussed. John suggested combining Club House official opening with the Pontoon Party and calling it the Club House Party. Same format as other years with money still going to Stuart Paul charities. Official opening built into the day with other local clubs invited. John to advise suitable date

9

Vehicle access to Sea Wall

Club’s position on rights of access to sea wall discussed. 
Copy of 2005 agreement with houseboat association presented to the meeting by Rosemary, committee agreed that it would be a good idea to meet again and JH to talk to David Lewin informally initially.

10

Clubhouse Bookings

 Member booking requested for lunchtime on either 29^th or 30^th of May

11

Reports from the Sub-committees

Sailing:  New course card issued with map. Thanks to Colin Blanks for supplying a clock for the racebox.

Extra event planned for carnival weekend – East zone junior squad meeting. BSC will be jointly hosting optimists at the club with the RB and Corinthian.

Handbook – Action: John Hardy to discuss with John Paul

Racebox boards and flags discussed.

Action: John Paul and Rosemary Prior to sort out a lockable box to hold the boards and flags outside the racebox.

JCC:    JCC would like the club’s social programme information for Burnham Week.

Action: Rosemary Prior to supply information to JCC.

Rosemary reported that a recent JCC meeting had discussed wetlands, wildlife and wind turbines.

Pontoon: 

Action: John Hardy and and John Paul to review state of pontoon for maintenance and safety.

Dinghy & Car Parks: 

House: 

Social:  . Key dates include:

Friday 27th Aug – club to host  JCC cocktail party
Tuesday 31st  Sea food supper
Thursday 2nd Sept 707 Dinner
Friday 3rd Sept BSC cocktail party
Saturday 4th Sept  Fish and Chip Supper

Clubhouse re-opening party discussed. It was decided that the event would be combined with the Pontoon party in memory of Stuart Paul . Date to be confirmed but likely to be June 19^th.

Juniors: The start of season instruction letter has been sent out to parents. This year’s pond group is a good size. More confirmed adult volunteers are needed for helping with junior activities. It is expected that Victoria Lewis and Sam Weetch will be running the Volunteer group on the river.

Action: Caroline Weetch to check that Victoria is still available

Richard Taylor is organising a combined Feva/Tera train and race weekend (June 5/6). He is talking to RS about the possibility of borrowing some boats for the event.

The committee discussed the availability of funds for coaching from the RYA.

Junior regatta to move dates to Sunday 19^th September as it clashes with CYC SailEast event.

Fundraising:

John Mellard has received a cheque for £1000 from the Rotary Club for the purchase of new cookers for the club.

Donations received - £975 raised with the Rotary Club Snowmen Christmas collection, a pamper night and sponsored walk. The committee offered special thanks to Jenni Blunden for her involvement in organising these activities.

Colin Blanks reminded the committee that members can donate their dividend payments at the Co-op by quoting the club’s charity collection number 5495

12

Any Other Business

John Hardy has been approached by Des Purcell about using BSC premises for training courses. This would be a large and regular group of bookings.  The rates which the club charges to members and non- members were discussed.

Mike Gibson told the meeting that Maldon District Council has approached the club with a view to selling the CEFAS jetty (immediately adjacent to our pontoon) to the club.

Twin town flooding – Burnham’s twin town in France, L’Aigullion sur Mer, suffered a terrible flood earlier this month with many deaths. A member of the twinning association that visited Burnham and the BSC was sadly drowned. The committee is to extend a message of sympathy to the town.

Action: John Hardy to write to the town’s sailing club.

10

Date of Next Meeting: Thursday 15^th April 2010